All work must be completed and ALL goods removed by Midnight. There will be no late working outside these published hours.
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There is free basic public wifi in the common areas. If you need a dedicated internet connection for your booth, you’ll need to arrange this in advance with the venue.
As this is a trade and consumer show you may take orders and payments (credit card, cash) at the show.
No goods should be delivered directly to the venue, these risk being turned away if not booked in. Please use our logistics provider if you need to ship in advance of the show.
BUILD UP OPEN AND BREAKDOWN TIMETABLE
Thursday
08.00 – 20.00 – Index Group – Shell, electrics & carpet / build
12.00 – 20.00 – Space stand and Features contractors build
Friday
08.00 – 20.00 – All stand type builds
Saturday
09.00 – 10.00 – Trade Visitors Only
10.00 – 17.00 OPEN to Public
17.00 -18.00 Exhibitor re-stock
Sunday
08.00 – 08.45- Exhibitor re-stock
09.00 – 10.00 – Trade Visitors Only
10.00 – 17.00 OPEN to Public
17.00 – SHOW CLOSE
17.30 – 00.00 – BREAKDOWN
All work must be completed and ALL goods removed by Midnight. There will be no late working outside these published hours.
DURING BUILD UP
Every person is required to wear High Visibility vests and enclosed shoes when on show floor, during build up.
High Visibility vests can be purchased from the box office at the main entrance for £5 each. Alternatively, you may bring your own or borrow one from the organiser for build up and break down. These are limited and will be first come, first served.
Children 16 or under (including babies and toddlers) are not permitted in the hall during build up or break down. There are no exceptions.
All Exhibitors are required to meet the H&S regulations set out in the Site Induction.
There is NO direct parking within the hall and all exhibits will need to be brought in through the loading doors. You’ll be notified which door you can use in the dashboard.
DURING BREAK DOWN
Dismantling of stands must NOT begin before 17:00 on Sunday
Loading Dock doors will not open until all visitors and children 16 years or under have exited the building and all exhibitors and contractors are wearing high visibility vests and enclosed shoes.
Please note that at the close of the show, ALL children MUST be removed from the venue before break down can commence. Please make any necessary arrangements for your children in advance, as this regulation cannot be waived.
Please supply your own high visibility vest for break down. Alternatively if you would like to borrow an organiser high visibility vest it’s on a first come first served basis.
It is advised that all exhibitors dismantle and pack up their stands before collecting cars and bringing them to the loading dock for break down, as there is a time limit of 20 minutes only for loading vehicles.
If you are using Creative Freight to freight your goods, they will provide you return labels during break down.
The Organiser, Stand Contractor and venue management accept no responsibility for goods left on the walls or poorly stacked on the floor or for damaged or lost property.
All small items of rubbish should be packed neatly to be recycled. All pallets, large boxes and plastic should be taken away and recycled properly.
Directions will be provided at the main gate when you arrive.
Shell – We provide shell, carpet and 2 spots. Additional electrics can be purchased from the site contractor.
Space only – We provide a choice from 3 different colours of carpet. Additional colours can be purchased directly from Index.
Most appliances have a rating on them either in watts e.g. – 600w or in amps e.g. 2.5amps.
Use the wattage information on your appliance to determine the size of the power outlet you require. If you are unsure, check our simple guide or contact Index Group Exhibitor Services Department on email or call +44 800 085 9885 who will be happy to assist you.
Yes, they can be used as a fixed feature of an exhibit, display or as a table decoration. They must be tied down to ensure they do not float to the ceiling. If they do float to the ceiling, you may be charged retrieval costs due to the complexity of removing them.
Goods should be sent in advance to Creative Freight who are the official freight contractor. Shipping directly to the show could result in your materials being refused, or lost. A £10 charge per item, or £1.50 per KG which ever is the greater amount will be charged for any packages received by us at the venue.
Creative Freight will supply forklifting services, pallet jacks and trolleys to exhibitors during build up and break down, see Additional Services.
Although Creative Freight can provide assistance, it is the exhibitor’s responsibility to provide adequate staff and equipment to transport goods at the venue, to avoid the risk of injury.
Any small items of rubbish at your stand during build up is to be neatly packed up and placed in the middle of the aisle for cleaners to collect. All pallets and large boxes should be taken away by the exhibitor at the end of the show and recycled. Any costs for removing and disposing of non recyclable materials posts show will be passed onto the exhibitor.
If you need to restock your stand during the show, please do so between 08:00 – 08.45 before the show opens or between 18:00 – 18:30 when the show is closed. During this time you may use a hand trolley.
You may restock during show opening hours, but it must be done by hand (no trolleys allowed).
Any rubbish from restocking your stand on show days is to be taken away and recycled. We would request that you remove as much plastic as you can before coming to the show and recycle it properly.
There is NO exhibitor storage provided by the organiser at the show.
Exhibitors requiring refrigeration etc, must book and bring their own refrigeration/freezers.
Any pallets will be stored off site by Creative Freight then brought back to the venue to use for break down, fees apply.
If you can’t find the answer here, drop us and email and we’ll try to help.
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