Exhibition Terms And Conditions

1. DEFINITIONS

In these Terms and Conditions the

following definitions apply:-

“the Exhibition Space Contract” means

the Organisers’ form of agreement for the

allotment of a stand at the Exhibition;

“the Authorities” means the relevant local,

county and other public authorities and

bodies relevant to the Exhibition;

“the Contract” means the Exhibition Space

Contract, these Terms and Conditions

and the Exhibitors’ Manual (where is this

available from );

“the Exhibitor” means the person, firm

or company agreeing to take a stand at

the Exhibition under the Exhibition Space

Contract;

“the Exhibitors’ Manual” means the manual

produced by the Organisers in relation to the

Exhibition;

“the Licence Fee” means the amount shown

as the total price payable by the Exhibitor in

the Exhibition Space Contract;

“the Organisers” means GO Diving Limited;

“the Venue” means the venue where the

Exhibition will take place.

 

2. RULES & REGULATIONS

The Exhibitor must comply with the

requirements of all Authorities and where

applicable with all rules and regulations

issued by the owner of the Venue in force at

the time of the Exhibition.

The Exhibitor undertakes to comply with

the obligations and duties contained

or referred to in the Contract including

(without limitation) those contained or

to be contained in the Exhibitors’ Manual.

Exemptions from any of these obligations

and duties may be granted at the Organisers’

discretion. No exemption given by the

Organisers will be effective unless in writing.

The Contract comprises these Terms and

Conditions, the Exhibition Space Contract

and the Exhibitors’ Manual) except as varied

in writing signed by the parties.

 

3. STAND ALLOTMENT

(a) A stand will be held as let for 21 days

after the date shown on the Exhibition

Space Contract issued by the Organisers

for that stand, subject to these Terms

and Conditions. If the signed Exhibition

Space Contract together with the deposit

is not received by the Organisers within

that period, the Organisers may allocate

the stand elsewhere without notice to the

Exhibitor.

(b) The Contract constitutes a licence to

exhibit and not a tenancy. The Organisers

reserve the right at any time to make such

alterations in the floor plan of the Exhibition

as may in their opinion be necessary in the

best interests of the Exhibition as a whole

and to alter either or both of the shape and

size of the space allotted to the Exhibitor.

If, as a result, the space allotted to the

Exhibitor shall be reduced, a proportionate

allowance will be made to the Exhibitor by

adjustment of the Licence Fee. No alteration

to the space allotted will impose on the

Exhibitor any greater Licence Fee than that

undertaken in the Exhibition Space Contract.

(c) The Organisers further reserve the right at

any time to substitute for the stand allotted

a different stand.

(d) Allotment of space by the Organisers

shall not imply that they accept the

proposed exhibits, and the Exhibitor must

ensure that exhibits on the allotted stand

comply with these Terms and Conditions.

The Organisers reserve the right to exclude

and/or require to be removed any exhibit

which in their opinion is not germane to the

Exhibition. The decision of the Organisers

as to the eligibility of the exhibits will be

absolutely final and binding.

(e) The Contract is personal to the Exhibitor

and may not be assigned, subcontracted or

sublet by him. Neither may the Exhibitor,

without having first obtained the consent in

writing of the Organisers:-

(i) have or display on the stand or at the

Exhibition the goods of any other person,

firm or company; or

(ii) display or permit to be displayed on

the stand or at the Exhibition the name or

mark of any other person, firm or company

or literature or other items relating to the

goods or services of any such other person,

firm or company.

(f) Notwithstanding the allocation of a stand

to the Exhibitor, the Organisers reserve

the right to forbid the Exhibitor to erect

or occupy that or any other stand if, on

the date of the opening of the Exhibition,

there is subsisting any material breach

of the obligations of the Exhibitor under

the Contract including (without limitation)

failure to pay any instalment of the Licence

Fee or if there then remains outstanding any

notice served by the Organisers under Rule

5(b) or Rule 6 of these Terms and Conditions.

 

4. CANCELLATION OF THE CONTRACT BY

THE EXHIBITOR

The Exhibitor may cancel the Contract, by

giving not less than 30 days’ notice to expire

not later than the next cancellation date.

Such notice must be given in writing and

sent by recorded delivery to the Organisers.

The Organisers shall be entitled to retain

or (if not already paid) require payment

forthwith of the deposit together with any

further payment due under the cancellation

dates and fees listed in this clause.

Cancellation dates and Fees.

Initial deposit non-refundable plus the

appropriate cancellation fee shown below:

Cancellation with at least 10 months notice:

25% of stand space

Cancellation with at least 8 months notice:

50% of stand space

Cancellation with 6 months notice or less:

75% of stand space

For the avoidance of doubt, but save as set

out in clause 6 below, the above dates and

fees cannot be changed and do not relate

to, and are not affected by, any payment

plan that may have been agreed by the

Exhibitor with the organisers for the purpose

of assisting the Exhibitor with payment for

their Exhibition stand space.

 

5. PAYMENT

(a) The Exhibitor shall pay the Licence Fee to

the Organisers by the instalments and by the

dates set out in the payment schedule on

the Exhibition Space Contract.

(b) If the Exhibitor fails to pay any

Instalment on the due date for payment,

the Organisers may at any time thereafter

either:-

(i) by notice to the Exhibitor declare the

balance remaining unpaid of the Licence

Fee immediately payable, whereupon the

Exhibitor shall pay such balance to the

Organisers forthwith on demand; or

(ii) terminate the Contract forthwith by

notice to the Exhibitor served at any time

after the due date in clause 4 for payment.

(c) If the Organisers terminate the Contract

under Rule 5(b)(ii), the Exhibitor shall pay to

the Organisers forthwith on demand by way

of agreed liquidated damages for the loss of

the Exhibitor’s booking under the Contract

(but without prejudice to the Organisers’

other rights hereunder) a sum calculated as

follows:-

(i) the Licence Fee less such parts thereof

as may have already been paid to the

Organisers; and

(ii) interest payable under Rule 5(e);

(d) If the Contract is terminated by the

Organisers under Rule 5(b)(ii), the Organisers

shall further, against the sum payable

under Clause 5(c), allow to the Exhibitor

an amount equal to the net sum received

by the Organisers from the reallocation of

the stand allocated to the Exhibitor (after

the deduction of all costs expended in

relation to the reallocation of the stand) if

such reallocation is made to an intending

Exhibitor not otherwise exhibiting at the

Exhibition. This allowance shall not exceed

the balance of the Licence Fee unpaid and

shall be allowed only after receipt by the

Organisers of the sums due under Rule 5(c).

(e) The Exhibitor shall pay to the Organisers

on demand interest on all sums overdue,

from the due date for payment set out in

clause 4 until actual payment is made, at

the rate of 2% per annum over Barclays Bank

plc’s base rate from time to time, as well

after as before any judgement.

(f) The Licence Fee is inclusive of valueadded

tax and may be varied by the

Organisers at any time to take account of

any increase or decrease in the rate of valueadded

tax applicable to the Contract and

payments to be made thereunder.

(g) By way of security for any sums

from time to time due hereunder to the

Organisers from the Exhibitor, the Organisers

shall have a lien on all goods and other

items of the Exhibitor from time to time in

the possession of the Organisers or under

their control. The Organisers shall be

entitled, after giving notice to the Exhibitor,

to sell all or any such goods or other items

and to apply the proceeds of sale first in

payment of the costs of sale and secondly

in satisfaction or part satisfaction of such

sums and the Organisers shall account to

the Exhibitor for any balance remaining of

such proceeds of sale.

(h) We reserve the right to pass any

outstanding debt by an Exhibitor over to our

Legal Collections Agency. In this instance

the full cost of the recovery of this money

by the said Legal Collections Agency will be

passed on in full to the Exhibitor and form

part of the outstanding debt.

 

6. ALTERATION OF EXHIBITION DATES

The Organiser reserves the right to alter the

Exhibition Dates as set out in the Exhibition

Space Contract at any time provided that:

(i) any alteration does not result in the

Exhibition being moved by more than 12

(twelve) months; and

(ii) no alteration is made to the dates within

120 (one hundred and twenty) days of the

first open day of the Exhibition.

In the event of an alteration of the

Exhibition Dates, the Organisers may change

to the cancellation dates set out in clause 4

and the instalments and dates for payment

set out in the payment schedule of the

Exhibition Space Contract [and will notify

the Exhibitor accordingly.

 

7. BREACH OF CONTRACT

(a) Without prejudice to their rights under

Rule 5(b), the Organisers may terminate

the Contract forthwith by notice to the

Exhibitor:-

(i) If the Exhibitor shall in the opinion of the

Organisers become or threaten to become

insolvent or shall commence or suffer the

commencement of proceedings against it by

reason of insolvency; or

(ii) if the Exhibitor shall fail to make

payment of any Instalment on or before the

due date for payment; or

(iii) if the Exhibitor shall be in breach of any

other of its obligations under the Contract

and, if the breach is capable of remedy, shall

have failed to remedy the breach within

14 days after the service of notice upon it

by the Organisers specifying the breach

complained of and requiring it to be so

remedied.

(b) Termination under this Clause or Clause

5 shall be without prejudice to the rights

of the parties in respect of any antecedent

breach of contract or to those provisions

of the Contract intended to subsist after

termination.

(c) If the Contract is terminated by the

Organisers, the Organisers shall be entitled

(without prejudice to their other rights) to:-

(i) require the Exhibitor to remove forthwith

from the Venue all property of the Exhibitor

or its contractors at a time stated by

the Organisers or, at risk and cost of the

Exhibitor, to remove such property and

deliver or dispatch it to the address of the

Exhibitor given in the Exhibition Space

Contract; and

(ii) erect on the stand a board or other

device carrying the name, title and/or marks

of the Exhibitor.

(d) The Exhibitor shall reimburse to the

Organisers on demand all legal and

other costs incurred by the Organisers

in connection with the termination of

the Contract or the enforcement of the

Organisers’ rights hereunder and any costs

incurred by the Organisers in the dressing,

furnishing or alteration of the stand vacated

by the Exhibitor in order to maintain an

orderly and visually pleasing Exhibition.

 

8. CANCELLATION OF EXHIBITION

(a) If the Exhibition is abandoned, cancelled

or suspended in whole or in part by reason of

war, fire, national emergency, labour dispute,

strike, lockout, civil disturbance, inevitable

accident, the non-availability of the

Exhibition premises, or any other cause not

within the control of the Organisers whether

ejusdem generis or not, the Organisers shall

be under no obligation to repay the whole

or part of the Licence Fee, and shall be

under no liability to the Exhibitor in respect

of any such abandonment, cancellation or

suspension. In such event, the Organisers

reserve the right to change the Venue for the

Exhibition and to substitute the new Venue

for the Venue named in the Exhibition Space

Contract.

If the Organisers come to believe at any time

up to 14 days before the Exhibition that the

holding of the Exhibition is unprofitable for

the Organisers or not in the best interests

of the industry concerned, the Organisers

may cancel the Exhibition. If the Organisers

cancel the Exhibition under this subclause,

the Organisers shall promptly notify the

Exhibitor of cancellation and shall within

30 days refund to the Exhibitor such part of

the Licence Fee as may then have been paid,

in full settlement of the Exhibitor’s rights

against the Organisers under the Contract or

otherwise in relation to the Exhibition.

 

9. FAILURE OF SERVICES

The Organisers will endeavour to ensure the

supply of the services of the Venue and of

those mentioned in the Exhibitors’ Manual

but as the supply of such services is not

within the control of the Organisers they

shall not incur any liability to an Exhibitor

for any loss or damage if any such services

shall wholly or partially fail or cease to be

available nor shall the Exhibitor be entitled

to any allowance in respect of the Licence

Fee due or paid under the Contract.

 

10. INTELLECTUAL PROPERTY RIGHTS

The Organisers will not be liable for any

damages, costs or other liabilities, the

Exhibitor, his servants or agents may sustain

in respect of the infringement of any

intellectual property rights of the Exhibitor

arising out of his participation in the

Exhibition.

 

11. RIGHTS OF ORGANISERS AND VENUE

OWNERS

The Organisers and the owners of the

Venue or of interests therein and those

authorised by them respectively have the

right to enter the Venue at any time to

execute works, repairs and alterations and

for other purposes. No compensation will be

payable to the Exhibitor for damage, loss or

inconvenience so caused.

12. AMENDMENTS, APPLICATIONS AND

INTERPRETATION OF THE TERMS AND

CONDITIONS

(a) The Organisers reserve the right to add

to, alter or expunge any of these Terms and

Conditions at any time.

(b) In the event of any dispute as to the

interpretation of these Terms and Conditions

as a result of their translation into a foreign

language, the English version shall be taken

as authentic.

(c) Each Exhibitor must bring to the notice

of all agents or contractors employed by

him such of the provisions of these Terms

and Conditions as may affect such agents

or contractors, and any claim arising from

the failure of the Exhibitor to give such

notice shall be the sole responsibility of the

Exhibitor concerned.

(d) The Contract shall be constructed in

accordance with and governed by English

law and the parties submit to the exclusive

jurisdiction of the English Courts.

(e) All agreements, consents, notices,

individual permits and special arrangements

must be in writing, signed by the party or

parties giving the same and, in the case

of service on the Exhibitor, may be served

by posting the same by first class post

to the address given on the Allotment

Form or by sending the same by facsimile

transmission to the fax number so given.

Any communication so transmitted shall

be deemed to be served on the day of

transmission provided that a signed copy

of the fax is sent by first class post on the

same day to the person to be served. Any

communication sent by first class post shall

be deemed to be served on the day following

the date of posting.

 

THE EXHIBITION

13. OPENING HOURS

(a) The Exhibition will be open to visitors

daily for the period and during the opening

hours stated in the Exhibitors Manual.

(b) All dust covers must be removed and

stands ready for display purposes by the

readiness time stated in the Exhibitors

Manual on each open day. No exhibits

shall be removed from their positions until

the close of the Exhibition without the

Organisers’ permission in writing, nor shall

any stand be covered up or closed during the

Exhibition before the official closing time.

 

13. ADMISSION TO THE EXHIBITION

(a) The Organisers reserve the right to

expel from or refuse to admit to the

Exhibition premises any person at any time

notwithstanding that person’s possession of

an official pass or ticket.

(b) The Organisers will issue official tickets

of admission and no other form of admission

ticket will be valid.

 

14. PASSES

No Exhibitor will be admitted to the

Exhibition without producing to the gate

officials the Exhibitor’s pass issued to him

by the Organisers, who reserve the right, at

their discretion, to withdraw the pass issued

to any person if complaints have been

received concerning that person’s conduct.

 

15. GANGWAYS

It is the responsibility of the Exhibitor

to ensure that gangways in front of

the allocated stand are kept free from

obstruction during the whole of the time

the building is open for the purpose of the

Exhibition.

 

16. DIRECTIONAL SIGNS

The Organisers reserve the right to affix

stand numbers or directional signs on any

stands in any position.

 

17. ADVERTISING IN THE VENUE

The Exhibitor is not allowed to place or affix

advertisements anywhere in the building

except on the allotted stand. Exhibitors

should only distribute matter in relation

to their own goods. Such matter may only

be distributed from the allotted stand.

Distribution of such matter from gangways

or any areas outside the allotted stand is

not permitted.

 

18. OFFICIAL CATALOGUE

An official catalogue will be issued. The

Organisers will not accept responsibility for

any omission, misquotations or other errors

which may occur in the compilation of the

catalogue.

 

EXHIBITING

19. ELIGIBILITY OF EXHIBITS

(a) Exhibits must fall within the defined

scope of the Exhibition and may represent

all forms of materials, machinery, plant

equipment and ancillary services related to

the Exhibition as approved by the Organisers

and Authorities. Exhibitors may be asked to

provide details of the types of products or

service they intend to display.

(b) Exhibitors are not allowed to sub-let the

stand allotted to them nor to permit the

stand to be utilised by any other person

or company without the Organisers prior

consent in writing.

(c) Where Exhibitors wish to use borrowed

equipment on the allotted stand to

demonstrate their own products, the

display of the name of the firm lending the

equipment is not permitted without the

written consent of the Organisers, unless

that firm is also exhibiting.

 

20. CONDUCT OF EXHIBITORS

Every Exhibitor shall ensure that the

allotted stand is open to view and staffed

by competent representatives during the

Exhibition hours. In the event of an Exhibitor

failing to open the allotted stand or uncover

exhibits thereon, the Organisers may do

so or arrange for the stand and exhibits

to be removed and the Exhibitor shall be

liable for any charges that may thereby be

incurred. The Organisers will not be liable for

any losses, including consequential losses,

sustained by the Exhibitor as a result of this

action. Exhibitors and all persons for whom

they may be considered responsible in any

way whatsoever, must conduct themselves in

such a manner as shall not be objectionable

to any other Exhibitor, Exhibitor’s employee,

visitor or the Organisers, and shall not

create any disturbance or obstruction.

Any person who does not comply with

these requirements shall be liable, at the

discretion of the Organisers, to be removed

from the Exhibition buildings and refused

re-admission during the period of the

Exhibition.

Exhibitors must conduct their business only

from their stand and must not, under any

circumstances, canvas visitors in the aisles,

or in any other areas. Exhibitors should only

distribute advertising matter in relation

to their own goods. Such matter may only

be distributed from the allotted stand.

Distribution of such matter from gangways

or any areas outside the allotted stand is

not permitted.

No item of stand stock sold during the

Exhibition may be removed before the

Exhibition is finished, without the written

permission of the Organisers.

 

21. WORKING MACHINERY AND EXHIBITS

Moving machinery shall, at the expense of

the Exhibitor, be installed and protected to

the satisfaction of the Organisers, the Venue

and the Authorities. If such machinery shall,

in the opinion of the Organisers, be too noisy

or cause annoyance to other Exhibitors or to

visitors, it shall be switched off on request

by the Organisers.

No motors, engines, furnaces, contrivances

or power-driven machinery may be exhibited

in operation without adequate protection

against fire risks and without the written

permission of the Organisers. Such

permission may be withheld or withdrawn at

any time should such operating exhibits be

of a nature likely to cause danger, annoyance

or inconvenience to other Exhibitors or

visitors.

Safety devices may be removed only when

the machines are not in operation and not

connected to the source of power and only

for the purpose of showing a visitor the

design and construction of the uncovered

part or parts. In such a case, however, the

safety devices which are removed must be

placed immediately beside the machine.

 

22. VIDEO AND CINEMATOGRAPH DISPLAYS

AND AMPLIFIERS

(a) Cinematographs and Photographic slides

may not be used without the written consent

of the Organisers. Where permission is

granted, the following conditions will apply:-

(i) Non-flammable film must be used.

(ii) The projector housing and covering must

be of non-flammable material in accordance

with the requirements of the Authorities and

the Venue.

(b) Where sound film or video is used,

adequate soundproofing must be carried out

so that no annoyance is caused to Exhibitors

and visitors on adjacent stands.

(c) Any seating must be in accordance with

the all applicable regulations of the relevant

Authorities.

(d) The placing of the equipment shall be

arranged in such a way the obstruction of

gangways is not caused by persons viewing

the display.

NB. See also 35(f)

 

23. DEMONSTRATIONS

(a) All efforts to advertise, promote sales

and operate exhibits must be conducted

so as not to cause any danger, annoyance

or inconvenience to other Exhibitors

and visitors. Any practice resulting in a

complaint from a fellow Exhibitor or visitor

which, in the opinion of the Organisers

exposes them to annoyance or danger will

be prohibited.

(b) No competitions or the like may be

held without the written permission of the

Organisers.

 

24. LIABILITY

(a) The Exhibitor exhibits entirely at its own

risk and the Organisers accept no liability,

whether in contract or in tort (including

negligence), to the Exhibitor arising out

of or in connection with the Exhibition or

the acts or omissions of the Organisers

or its officers, servants, subcontractors,

agents or visitors in relation thereto save

as regards the contractual obligations of

the Organisers hereunder. In particular (but

without limitation) the Organisers do not

accept responsibility for the performance

by any Exhibition contractor in carrying out

his obligations to the Exhibitor or for any

other act or omission of any such contractor,

whether or not the contractor has been

appointed as the exclusive provider of any

class of goods or services to the Exhibitor.

(b) All conditions and warranties, express or

implied, statutory or otherwise, in relation

to the performance by the Organisers of its

obligations hereunder are hereby excluded

except as expressly stated herein. The

Exhibitor acknowledges that, in entering

into the Contract, it has not relied upon any

representation made by or on behalf of the

Organisers not contained in the Contract.

(c) The liability of the Organisers, whether in

contract or in tort (including negligence), and

any liability the Organisers may have for the

acts or omissions of its officers and servants

in relation to such contractual obligations,

arising out of or in connection with the

performance of its contractual obligations

hereunder shall not exceed one half of the

Licence Fee actually paid by the Exhibitor

to the Organisers under the Contract. The

Organisers shall in no event be liable for any

indirect or consequential loss of profit.

(d) The Organisers have no liability to the

Exhibitor for the performance by other

persons at the Exhibition of their obligations

to the Organisers.

(e) The Exhibitor shall hold harmless and

indemnify the Organisers from and against

all actions, proceedings, losses, claims,

demands and liabilities (including costs on

an indemnity basis) suffered or incurred

by the Organisers arising out of or in

connection with any act or omission of the

Exhibitor or its officers, servants, contractors,

agents or visitors.

(f) The provisions of this clause shall not

apply to exclude or restrict the liability of

the Organisers for death or personal injury

resulting from negligence of the Organisers.

25. INSURANCE

(a) It is the responsibility of the Exhibitor

to ensure that it takes out and maintains

insurance to cover its losses or liabilities

arising out of or in connection with the

Exhibition including:

(i) insurance of the Exhibitor’s property;

(ii) liability for injury sustained by employees

or third parties.

(iii) liability for loss or destruction of or

damage to property of the Venue, the

Organisers and any third party; and (iii)

insurance against losses arising out of the

cancellation of the Exhibition due to causes

beyond the control of the Organisers.

(b) The Organisers have arranged for

insurance to be made available to persons

exhibiting at the Exhibition by the party

named in the Exhibition Space Contract,

such insurance to be at the request and cost

of the person requiring insurance.

(c) It is noted that the Exhibitors’ Manual

may include further provisions regarding the

insurance obligations of the Exhibitor.

 

26. CHARACTER OF EXHIBITS

The Organisers reserve the right to refuse

accommodation for any exhibit the character

of which, in the opinion of the Organisers

and/or the Venue is unsuitable or unsafe for

the site allocated to the Exhibitor or might

constitute a health/safety hazard.

 

27. DANGEROUS MATERIALS OR EXHIBITS

(a) No naked lights, oil lamps or temporary

gas or electrical fittings may be used in the

Exhibition building, unless agreed in writing

by the Organisers in conjunction with the

Venue and/or the Authorities.

(b) No petrol, dangerous gases or highly

flammable substances are allowed in the

building, unless agreed in writing by the

Organisers in conjunction with the Venue

and/or Authorities.

(c) The Exhibitor must conform to the

conditions concerning explosives and

dangerous combustible materials as laid

down by the Authorities.

(d) The Exhibitor shall do nothing to

jeopardise the current insurance policies or

the licences of the Venue or the Organisers

and the Exhibitor shall in all cases comply

with any requirements of the Fire Officer or

other Authorities concerned.

(e) Non-flammable material must be used

for lamp shades. Celluloid or any other

highly flammable exhibits may only be

shown under special conditions approved

by the Organisers and then only in limited

quantities.

(f) Equipment involving the use of lasers may

not be exhibited without the prior written

agreement of the Organisers. Such laser

installations must comply with Guidance

Note P.M. 19 “Use of Lasers for Display

Purposes” from the Health and Safety

Executive. A rehearsal before the Exhibition

opens may also be required.

(g) Sources of ionising radiations (e.g.

X Ray equipment or any radio-active

materials), shall not be brought on to the

premises except with the prior consent of

the Organisers and the Authorities, and

shall comply with “Code of Practice for the

Display of Sources of Ionising Radiation at

Exhibitions.”

28. FIRE PRECAUTIONS

The Exhibitor shall observe the following

provisions:-

(a) Fireproofing. All display material must

be made from fireproofed materials to

the satisfaction of the Authorities. Cloth

materials used in the decoration of stands

must be non-flammable and stretched

against solid backing. Counter backs and

curtains shall be cut off at least 150 mm (six

inches) clear of the floor.

(b) Flammable Goods. Explosives or highly

flammable substances may not be exhibited

or brought into the Exhibition unless agreed

in writing by the Organisers beforehand, but

celluloid or articles mainly consisting of that

material may be shown in glass showcases

or otherwise protected from risk of fire in an

approved manner.

(c) Naked Lights. No naked lights or lamps

may be used during the period of the

Exhibition or the periods of fitting up and

dismantling, except when permission is

given in writing by the Organisers after

obtaining the approval of the Authorities and

the Venue.

(d) Fire Extinguishers. Fire Extinguishers

are distributed throughout the Venue

to meet statutory requirements. If

required, Exhibitors must agree to have an

Extinguisher in a prominent position on their

stand. Exhibitors must acquaint themselves

with the position of the nearest fire alarm

station in the Exhibition building.

An Exhibitor committing a breach of any of

the afore-mentioned provisions will be liable

for all claims, loss and damage thereby

caused and will indemnify the Company in

respect thereof.

 

SERVICES

29. PHOTOGRAPHS

An official Photographer will be appointed

for Exhibitors who desire their stands or

goods photographed. No other Photographer

will be allowed to take photographs, draw,

copy or reproduce any stand or article in

the Venue without the permission of the

Organisers.

 

30. CATERING

All food and drink for serving on stands or

to be consumed within the Venue must be

obtained from the official Venue Caterer.

 

31. CLEANING

Exhibitors are responsible to the Organisers

for seeing that their stand is maintained in

a clean state throughout the period of the

Exhibition. Exhibitors may not carry out their

own stand cleaning and accordingly such

stand cleaning will be carried out by the

official Stand Cleaning Contractor. Cleaning

of the stand is free of charge but cleaning of

exhibits is extra. Cleaning charges for multistoried

stands are available on request.

 

32. OTHER SERVICES

Other than Site-only stand construction and

Shell stand interiors, Exhibitors may only

use the official Contractors appointed by the

Organisers for the services they may require.

The Organisers reserve the right to change

or appoint additional official Contractors as

may be found necessary.

 

STAND DESIGN & CONSTRUCTION

33. SHELL STANDS

(i) The stands, which will be provided by

the Organisers, will be in accordance with

the specification given in the Exhibitors’

Manual which will be sent to all Exhibitors.

The conditions governing all additional

construction work are also contained in the

Exhibitors’ Manual.

(ii) All additional stand fitting must be

contained within the Shell stand structure,

i.e. no fittings may exceed the height

specified by the Organisers.

34. SPACE-ONLY SITES

(a) Exhibitors must make their own

arrangements for stand design and

construction. All stands on Space-only

sites will be subject to the approval of

the Organisers, although the Exhibitor has

freedom of design and choice of stand fitting

contractor provided that the contractor

selected is party to the terms of the Working

Rule Agreement for the Exhibition Industry

currently in force.

(b) Special permission must be obtained

from the Authorities through the Organisers

where an Exhibitor intends to:-

(i) Erect a multi-storied stand

(ii) Erect any stand of such construction or

containing any area where:-

(a) Provision is made for a closely seated

audience.

(b) Any part of the stand or exhibit exceeds

(variable information) m in height.

(c) The travel distance from any part of

a stand to an open side or exit or to a

gangway on the stand is greater than 10 m.

(d) Foundation or cutting of the floor is

required.

NB. Approval has to be given by the

appropriate Authorities for the design, and

for the structure. Approval of one does not

imply approval of the other. Approval for the

structure is conditional upon satisfactory

inspection on site. In either case three

copies of plans with structural calculations

must be submitted to the Organisers, for

distribution to the Authorities. Exhibitors

are reminded that they must satisfy the

Organisers that the erection and demolition

of the stands can be safely carried out

within the allotted time.

(c) All standfitting is backed-up to present

a clean appearance from gangways and

adjoining stands. The Exhibitor erecting a

stand over 2.5 m in height is responsible for

ensuring that the rear of any dividing walls

over this height is backed-up and decorated

where visible from adjoining stands.

(d) Long runs of walling should be avoided,

particularly along open perimeters of stands.

All such walling should be set back 1m from

the perimeter of the stand; such walling

should not be longer than 3m without either

a 1m gap or a 1m see through panel.

(e) Full dimensional drawings showing all

constructional details and positions and

dimensions of machinery exhibits must be

submitted to the Organisers for approval

before any work is put to hand.

For stands between 2.5 m (i.e. Shell stand

height) and 4 m in height, drawings must

be submitted in duplicate to the Organisers

two months prior to the opening of the

Exhibition.

(f) The Organisers reserve the right to

prevent work being carried out by, or

on behalf of, any Exhibitor who has not

complied with the se Terms and Conditions,

including the requirement to submit stand

design drawings in accordance with the

terms above.

(g) A stand number panel which must be

of the uniform design (as specified by the

Organisers) is to be displayed to each open

side of the stand.

(h) Only those modular systems which are

being manufactured in accordance with the

Working Rule Agreement for the Industry are

acceptable.

 

35. ALL STANDS

(a) The approval of the Organisers, which

will not be withheld unnecessarily, must

be obtained for enclosed stands. Special

attention should be given to the exterior

design of partially or totally enclosed stands

and generally, exteriors should have walls

relieved by display items. Walls may not be

left in plain colours and displays or other

promotional items attached to stand walls

must not project over the frontages of the

space taken by the Exhibitor.

(b) The Organisers may, at the expense of the

Exhibitor, remove or alter anything in, on or

forming part of any stand, if, in their opinion,

it is desirable to do so in the interests of the

Exhibition.

(c) All electrical installations must be carried

out by the Contractor appointed by the

Organisers for the area in which the stand is

situated.

(d) Where illuminated fascia boards are used

on stands, the lighting thereof shall be of

sufficient power to light the fascia board

only, and must not cause any spill of light

on to neighbouring stands. No flashing

lights will be permitted other than for safety

reasons. The Organisers reserve the right

to disconnect the electrical supply to any

illuminated fascia which, in their opinion, is

causing a nuisance to any other Exhibitor.

(e) The Exhibitor will be responsible for any

charges of the Authority should the stand

design require such attention.

(f) Exhibitors wishing to utilise any

sound amplification equipment must

seek permission of the Organisers and

if necessary provide full details of the

equipment to be employed.

(g) Exhibitors must check that dimensions

and positioning of their stand are correct

before commencing construction as the

stand sizes are approximate. The Organisers

accept no responsibility or liability for small

variations in the layout.

 

36. DELIVERY OF EXHIBITS

Deliveries must be arranged to ensure that

all exhibits (other than those which are

small or have special values) are installed

and arranged by 18.00 hours on the day

before the Exhibition opens.

Exhibitors must comply with the Build-up

Timetable and Delivery Schedule published in

the Exhibitors’ Manual. In no circumstances

will the Organisers accept or sign for any

goods, exhibits or other material on behalf

of an Exhibitor.

 

37. REMOVAL OF EXHIBITS

All exhibitors and other property of the

Exhibitor, his servants, agents, employees

and contractors, must be removed from the

Exhibition premises before the time and

date specified in the Exhibitors Manual and

the Organisers shall be entitled, if, in their

reasonable opinion, the Exhibitor will be

unable for any reason to comply with this

condition, to remove and despatch such

exhibits and property at the risk and expense

of the Exhibitor to the address of the

Exhibitor stated on the Contract.

Immediately after the Exhibition closes,

Exhibitors will be permitted to remove

portable exhibits and personal effects

from their stands under the supervision of

authorised members of their staff. Portable

exhibits should be removed that evening to

ensure their safety.

Exhibitors, their agents or contractors, are

responsible for the complete removal from

the Venue and outside areas of all goods

and materials used by them, together with

all rubbish. Should any Exhibitor, agent

or contractor fail to remove any exhibit,

stand, wires, ropes, or any rubbish within

the time stipulated, then the Exhibitor shall

indemnify the Organisers in respect of any

claim thereby occasioned for failure to

give possession of any part of the Venue

on the due date, and the Organisers shall

be entitled but not obliged to remove such

materials as they consider necessary. The

Exhibitor shall be liable for all loss and

costs thereby occasioned. The Organisers

reserve the right to specify the time at

which individual stands and exhibits shall

be removed. Notwithstanding instructions

issued specifically for the closing night

of the Exhibition, the security of exhibits,

stands, furniture, etc during the remaining

days of the demolition period is wholly the

responsibility of the Exhibitor, his agent or

contractor and the Organisers will not be

responsible for any loss or damage that

occurs.

 

38. DILAPIDATIONS

Exhibitors are responsible for the cost of

making good, restoring or renewing in all

cases of damage or dilapidation to the

Venue or any part thereof, whether caused

by themselves, their agents or contractors

or by any person or persons employed or

engaged on their behalf by any such agent

or contractor. Exhibitors occupying Shell

stands are also responsible for the cost

of making good, restoring or renewing

any damage or dilapidation to Shell stand

structures, floor coverings, light fittings,

or any part thereof, whether caused by

themselves, their agents or contractors

or by any person or persons employed or

engaged on their behalf by any such agent

or contractor. The cost of making good

damage will be assessed by the Shell stand

Contractor and charged to the Exhibitor. The

Organisers in conjunction with the Venue,

will inspect every site before erection and

after demolition of the stand. Dilapidations

include (by way of example only) marks

caused by paint, distemper, mortar or any

other adhesive substance, bolt, screw or

nail holes; battens, boarding, or any other

material or substance attached or adhering

to walls, floors or any parts of the building;

loose wire or other things left behind. The

cost of making good will be assessed by the

Venue and charged to the Exhibitor by the

Organisers. In their own interests, Exhibitors

should satisfy themselves as to the

condition of their site, both before erection

and after clearance.

 

39. LABOUR DISPUTES

If the Organisers shall be of the opinion that

any stand fitting, constructional or display

work brought into the Exhibition or carried

out at the Exhibition is being or may be or

is proposed to be or has been carried out

in such a manner or upon such terms or by

such persons that there is a risk of a strike

or stoppage of work by any persons or of any

industrial dispute or labour difficulties the

Organisers in their absolute discretion may,

if the work is being or may be or is proposed

to be carried out, require the Exhibitor to

stop or not to carry out the work or to cause

it to be carried out in a different manner and

in any event the Organisers may terminate

the licence of any Exhibitor by immediate

notice to the said Exhibitor.

40. PRICING & DISCOUNT

Discounts are valid on the rate display in the media kit only.

All inherited rates are subject to a 10% increase on the previous year.

Only one offer or discount can be redeemed with each booking.

We reserve the right to withdrawn or amend any pricing, discount,

or offer as is required by the business without notice.